This page is the primary source of information for your migration steps and resources. Always start with this page to contact us with questions, find dates and take action on confirming your status.

Cohort 3 Migration Date: Sep 4 - 13听

Note: Due to the Labor Day holiday and planned maintenance, technical migrations will not start until Wednesday, September 4. This schedule is different from other cohort windows and only impacts this cohort.

On this page:

How to Contact Us

We have a dedicated support team ready to help you during the migrations. To connect with us you should:

  • Use the听Live Chat feature听on this page (bottom righthand corner)
    • Live chat with our support team is open 7:30 a.m. - 4:00 p.m.
    • Off-hours: submit your question through the chat interface and we will follow up the next day.听

Reschedule Options & Criteria

If your assigned migration window impacts your department/unit's business needs, you may request a reschedule.

Due to the large number of migrations and the scale of the effort, we have carefully assigned sites to specific cohort groups and dates to ensure service integrity and support.

Rescheduling is only considered for:

  • Significant business impact (e.g., application or transaction deadlines).
  • Conflict with a major event your unit is hosting.
  • The primary site manager is out and unavailable to perform the migration review.

How to Reschedule a Migration Window

Confirm Your Status

A required step that needs to be completed by听Wednesday, Sep 25 at 11:00 a.m MT. with one of the following:听

  • Confirm launch for Sep 26; or听
  • Request Extension #3听of migration review
  • No response by 11:00 a.m. defaults to launch on Sep 26 starting at noon.

For extensions

If you have requested an extension, you will use this same form each extension week to confirm your status. For specific dates and deadlines, use the important date section on this page.

Submit your status

Cohort 3: Important Dates & Action Items

Pre-migration Planning Session:听Aug 20, 2024

Summary View of Dates:

  • Migration window:听

    • Week 1: Sep 4 - 6

    • Week 2: Sep 9 -13

  • Extension #1: Sep 16 - 20

  • Extension #2: Sep 23-27

  • Extension #3: Sep 30 - October 4

Cohort 3 Full Dates & Details听

Pre-migration听

Aug 30 at 5:00 p.m MT:听Site locked to content edits

  • Sep 2 - 4: Technical Migration by Web Express Team

  • Sep 4, 5, 6: Sites sent to primary contact for start of migration review

  • Sep 9 - 13: Migration Review by site team

  • Sep 11听at 11:00 a.m MT. Confirm Status:听

    • Confirm launch for Sep 12; or听

    • Request Extension #1 of migration review

    • No response by 11:00 a.m. defaults to launch on Sep 12

  • Sep 12听at 12:00 p.m.: Launch process starts for confirmed sites; Site team pause on edits at 11:00 a.m.;听

  • Sep 12听at 12:00 p.m.: Extension #1 starts for sites that submitted requests

  • Sep 13: Confirmed site launched by Friday, 12:00 p.m. and open for edits again; receive archive of D7 site

  • Sep 13: Extension #1 migration review continues

  • Sept听16 - 18: Extension #1 review continues

  • Sep听18听at 11:00 a.m. MT:听

    • Confirm launch for Sep听19; or听

    • Request Extension #2 of migration review

    • No response by 11:00 a.m. defaults to launch on Sep听19

  • Sep听19 at 12:00 p.m.: Launch process starts for confirmed sites; Site team pause on edits at 11:00 a.m.听

  • Sep听19听at 12:00 p.m.: Extension #2 starts for sites who submitted requests

  • Sep听20: Confirmed sites launched and open for edits again; receive archive of D7 site

  • Sep听20: Extension #2 review continues听

  • Sep听23 - 25: Extension #2 review continues

  • Sep听25 at 11:00 a.m. MT:听

    • Confirm launch for Sep听26; or听

    • Request Extension #3 of migration review

    • No response by 11:00 a.m. defaults to launch on Sep听26

  • Sep听26听at 12:00 p.m.: Launch process starts for confirmed sites; Site team pause on edits at 11:00 a.m.听

  • Sep听26听at 12:00 p.m.: Extension #3 starts for sites who submitted requests

  • Sep听27: Confirmed sites launched by Friday at 12:00 p.m. and open for edits again; receive archive of D7 site

  • Sep听27: Extension #3 review continues

  • Sep 30 - Oct 3: Extension #3 review continues

  • Site launches on Oct 3

    • All extension #3 sites will automatically be scheduled for a site launch starting on Oct 3听at 12:00 p.m.听

  • Oct 3 at 12:00 p.m.: Launch process starts; Site team pause on edits at 11:00 a.m.听

  • Oct 4: Confirmed sites launched by Friday at 12:00 p.m. and open for edits again; receive an archive of D7 site in an email.

Oct 4: End of Cohort 2 migrations and reviews. All cohort 3 sites fully launched on the latest version.

Things that won鈥檛 work during review (but will work once launched)

Some functions will only work when your site is live on a colorado.edu URL. The following features won't function correctly while you're reviewing the site in the sandbox environment (pantheon.io URL):

  1. Chat Widgets:

    • Chat widgets will not display on your migrated site until the site is launched. These widgets only function on a colorado.edu URL, so expect them to be inactive in the sandbox environment.

  2. Campus News Block:

    • The campus news block will not pull in CU Boulder Today articles while in the sandbox. This feature will work correctly once your site is live on a听colorado.edu听URL.

  3. Legacy Sandbox Links:

    • Web Express sites created before Spring 2022 may appear to have broken links in the sandbox environment. These links, starting with 鈥減1鈥� followed by numbers and letters, will result in a 404 error in the sandbox. They will function properly once your site is live on your colorado.edu URL.

  4. Webform Submissions:

    • Webform submissions will not be processed in the sandbox. Test submissions may not come through. Once the site is live on a colorado.edu URL, webform submissions will be processed correctly.