Liaison Resources

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Grade liaisons are representatives in departments who help faculty get their grades posted on time in collaboration with the Office of the Registrar. They are expected to:

Subscribe to and keep up with the听grade liaison campus email list听补苍诲听Registrar Network newsletter
Understand web grading procedures and deadlines well enough to support faculty when they need local assistance with web grading
Know how to get help from the Office of the Registrar when needed
Have read the help documents on the听Post Final听Grades听page and refer faculty to them
Run the Grade Liaison Report in CU-Data before grading deadlines each term to determine which faculty need local support or additional reminders
Help ensure the integrity of our institution by making sure faculty in their department post their grades on time

Lists of outstanding grades are听routinely shared with the grade liaisons.听In addition, the Vice Provost for Undergraduate Education may contact deans, department heads and instructors to collect grades that are missing from past terms. Grade liaisons may not receive notice about these communications.

Late grades cause serious issues for students, academic units and administrative offices. During grading season, the Office of the Registrar sends late-grade reports to grade liaisons with instructor, class and roster information.

Web grading does not immediately close after the grading deadline. Instructors can still submit late grades through MyCUInfo until NR grades are assigned on the third Thursday after the final grading deadline). After NR grades are assigned, instructors will need to use the Change Submitted Grades instructions to update final grades.

Grade liaisons should have access to run a report in CU-Data of outstanding grade rosters that includes department, instructor, number of students and other useful information.

To run the report:

Log in to .
Click the CU Resources tab.
Click the compass icon (NavBar).
Click CU Resources.
Click CU-Data.
Select Team Content.
Navigate to CUBLD > Records and Registration > General Student Records Data Reports.
Locate the Grade Liaison Report and click the right arrow/triangle button ("Run with options") to run the report.

Note: CU-Data information is听always 24 hours old.

Frequently Asked Questions

How do I change the assigned instructor on a grade roster?

Consult with our class scheduling procedures听on when and how to change an instructor for a class. For additional questions, please contact academic scheduling.听

How can I submit grades for a class where the assigned instructor is unavailable?

If possible, work with academic scheduling听to change the instructor for the class to the associate chair/chair of the department and explain the situation. If you need further guidance, the department associate chair/chair should contact the听Office of the Registrar.听

How can I update the grading liaison for a department?

Contact the Office of the Registrar with who to remove (the old grade liaison) from the grade liaison google group and who to add for your department.听

Where can I review the status of my departments grade rosters for a specific term?

CU Data - CUBLD >听Records and Registration >听General Student Records Data Reports > Grade Liaison Report. This report will show day old data in which grades rosters have been approved and posted. As we approach the final deadline, the Office of the Registrar will send out real time daily updates on all ungraded grade rosters.

How can I submit individual grade change requests?

See our change submitted grades听webpage.听

How can instructors submit batch grade change requests for a single class?

Batch grade change requests can only be sent within two weeks after the grading deadline. See our c hange submitted grades听webpage for further instructions and deadlines.

How will an instructor access and use web grading?

Videos showing faculty and instructors how to access, enter, approve and post grades are found on our post final grades听webpage. Please note if you are syncing grades from Canvas, all instructors must still log into MyCUInfo to approve and posted grades.

How can an instructor post final grades after web grading has closed?

Instructors can听submit grades even after the web grading deadline has passed. However, once NR grades are assigned, instructors will need to submit individual grades through the grade change workflow. See our change submitted grades webpage.听

How can an instructor request a grading deadline extension?

The instructor should email the Office of the Registrar to briefly describe the extenuating circumstances around the grade extension request and to provide the date that grades will be posted. Each request will be evaluated individually.听

What's the difference between the various kinds of grading access and how can I assign them?

There are two types of grading access: "Post" and "Grade." Both types are assigned in curriculum management. Post access is assigned to the instructor of record and allows them to change the status of the grading roster (from "Not Approved" to "Approved", or from "Ready to Review" back to "Not Reviewed").听Post access additionally grants the ability to post grades to Campus Solutions. Grade access is for teaching assistants who will help provide grades but not final review and posting.听

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