The swap action available to department admins in Quick Enroll can be used to process one of the following changes:

  • Section change – Changing the student’s section for a lecture, recitation or lab.
  • Drop back – Moving a student to the lower level of a course (MATH 2010 to MATH 1010).
  • Drop forward – Moving a student to the higher level of a course (MATH 1010 to MATH 2010).
  • Combine sections – Moving a student to a different subject in the same combined course (WMST 3030 to SOCY 3030).

The swap actionÌýcannot be used to moveÌýa student to an entirely different course.Ìý

Note:ÌýThe swap functionalityÌýavailable to studentsÌýis different from this one. Students should useÌýthe swap function toÌýdrop a class and add a class in the same transaction.

Department admins can'tÌýprocess drops after the drop deadline; thus, swaps must be processed by the Office of the Registrar. If a student comes to your department requesting a section change after the drop deadline, submit the requestÌýto the Office of the Registrar using a Special Action Form.

SwapÌýa Class or Change Sections

  1. Go to Records and Enrollment > Enroll Students > Quick Enroll a Student.

  2. On the Quick Enroll a Student screen, complete the following fields, then click Add.

    1. ID: Enter the student ID.

    2. Academic Career: Click the magnifying glass icon to search for theÌýcareer.

    3. Term: Click the magnifying glass icon to search for the term.

  3. On the Quick Enrollment screen, complete the following fields, then click Submit.

    1. Action: Dropdown defaults to Enroll action. Change to Drop or Swap, as appropriate.

    2. Class Nbr: Enter the five-digit class number if you know it. If not, click the magnifying glass icon to the right of the entry field to search for class number. Click outside the Class Nbr field for the details to populate.

  4. A status of either "Success" or "Errors" will appear to the right of Section. If the status is "Errors":

    1. Click the Errors link.

    2. On the Enrollment Message Log screen, review the error details, then clickÌýReturn.

    3. Correct the error(s) by using the appropriate (and approved) overrides on either the General Overrides or Class Overrides tab.

    4. °ä±ô¾±³¦°ìÌýSubmit.

Â鶹ÊÓƵ COF Eligibility

Students must first apply for COF and then authorize CU Boulder to apply itÌýto their tuition and fees bill. COF funds are applied per credit hour based on the amount approved by the Colorado legislature. According to state guidelines, COF is applied to a student's record for courses added to their schedule before census.

If a student is added into a class after the COF deadline, that class is not eligible for COF funding. The deadlines to have COF applied for late-added classes are as follows:

  • Spring/Fall 16-Week Session: Census date (third Friday of the semester).
  • Spring/Fall Special Session: Add/drop deadline for each session.
  • Summer Main Campus sessions: Census date (first Thursday of Augmester).

It's possible for a department to have an administrative reason for petitioning that a student receive COF fundingÌýfor a late-added class. Reasons may include:Ìý

  • University error.
  • The waitlist was purged, but the student continued attending class.
  • The course was not offered at the beginning of the semester.
  • The course is independent study, internship, practicum or teaching assistantship.
  • Other administrative reasons why the student may have been added late at no fault of their own.

If one or more of the above reasons apply, please to document the reason the student was added late. If you submit this informationÌýby the last day of finals for the semester and the reason is appropriate, the Office of the Registrar will approveÌýCOF funding for the course.