Temporary Staff Appointments

The following information regarding guidelines, title descriptions and job codes, background checks and process is for any staff member who has a temporary appointment.

Guidelines

General information pertaining to temporary positions can be found on the .

Title Descriptions & Job Codes

There are  jobfour codes available for hiring a temporary staff employee:

Temporary Aid (Classified Staff) – Job Code P1A1XX

Summary

  • Temporary Aid positions conduct work on a variety of assignments performed under close supervision and in support of programs, events or projects; used for non-professional work.

Funding

  • Position is 100% funded from grants, gifts, student fees, or auxiliaries.

Length of Appointment

  • As required by state personnel rules, Temporary Aide Classified appointments (P1A1XX) cannot exceed 9 months in a rolling 12-month period. The 12-month period is counted from the appointment start date.
  • Nine-month appointments are recommended for full-time work to avoid incurring benefits costs under the Affordable Care Act (ACA). 9-month appointments require a 3-month break in between temporary appointments.

Professional Temporary (University Staff) – Job Code 2582

Summary

  • Professional Temporary positions are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative and managerial, and student services functions.
  • Work typically involves creating, integrating, applying and sharing knowledge directly related to a professional field and typically would require at least a bachelor's degree to successfully perform the work assignment.

Funding

  • Position is 100% funded from grants, gifts, student fees or auxiliaries.

Length of Appointment

  • As required length of a Temporary University Staff appointment (2582) my not exceed a period of 12 months. An employee may not be hired into another temporary position on campus when the 12 month period has expired. They must stop working or complete a recruitment process to be hired permanently. They are eligible to begin another 12 month temporary appointment after a break of 13 pay periods (approx. 6 months).
  • The 12-month period is counted from the appointment start date, not from January 1st or July 1st. If the work period is continuous, this can be a true 12 months, e.g. December 15th through December 14th. If the work period is not continuous, one or more days worked within a month is counted as a whole month.

PERA Retiree – Job Code 2583

Summary

  • PERA Retirees can be hired to train, cross-train, transfer knowledge or act in a short-term mentoring role for a new incumbent.
  • Fill a position that is defined as non-supervisory and part-time.
  • Provide specialized knowledge or fill a specialized role.
  • Fill an interim vacancy.

Length of Appointment

PERA Retirees can work a maximum of 110 days per calendar year. Working more than 110 days will cause PERA to reduce the retiree’s monthly pension by a formula-set percentage.

ORP Retiree – Job Code 2585

Summary

  • ORP Retirees can be hired to train, cross-train, transfer knowledge or act in a short-term mentoring role for a new incumbent.
  • Fill a position that is defined as non-supervisory and part-time.
  • Provide specialized knowledge or fill a specialized role.
  • Fill an interim vacancy.

Background Checks

Per the Background Check Policy found on the , a background check must be conducted for all final applicants, unless a criminal history check has been conducted within the previous three years.

The date in which the most recent background check was processed is found in "HCM" in Personal Information on the "CU Personal Data" tab.

Temporary and Retiree Staff Positions

  1. To initiate a position request or inquiry, please submit a ticket to CAS-Staff@colorado.edu. An assigned Staff Affairs Specialist will respond within 48 business hours.
  2. A&S HR provides the unit with instructions on how to create and submit a Temporary Staff or Retiree Staff position description in Avature. 
  3. The unit drafts the position description in Avature and submits it to A&S HR for initial review. If further information is needed, A&S HR will work with the unit to complete the PD draft.
  4. A&S HR submits the PD to a Position Management Consultant (PMC) from Campus HR for approval and recruitment assignment.
  5. A&S HR initiates a Staff Authorization Form (SAF) in DocuSign to confirm approval for the new position, salary, and its budgetary framework.
  6. An assigned Recruiter from Campus HR’s Talent Acquisition will schedule an intake meeting with the listed Hiring Manager. During the intake meeting the Recruiter will go over the following:
    1. Create a Tentative Timeline 
    2. Draft a Job Ad
      1. Depending on the type of temporary position, A&S HR will work with Talent Acquisition to ensure the necessary job postings are created.
  7. The search committee reviews the applicant pool in Avature’s Staff Hiring Portal for candidate interviews.
  8. The Hiring Manager notifies their Recruiter and A&S HR of their finalist.
  9. A&S HR confirms the offer letter details to Campus HR for routing using the following approval order:
    1. A&S HR: Staff Affairs Specialist 
    2. Unit: Business Manager
    3. Unit: Chair/Director
    4. A&S HR: Appointing Authority
  10. The offer letter is signed and the appointment is entered into HCM. 

For all other questions pertaining to staff recruitment and hiring, please contact Arts and Sciences Human Resources at cas-staff@colorado.edu.