Reappointment Process

Note: these policies are currently under review.  

Expedited Review 

In Cases of Non-Reappointment 

Adjunct and Adjoint Reappointments 

Process 

  • Every April, a listing of non-tenure track faculty, who will be up for reappointment review the following academic year, will be distributed to each unit via email. 
    • The units will be provided a deadline in which to respond with any discrepancies in the evaluation cycle (e.g., additions and/or deletions). 
  • In compliance with the criteria for reappointment outlined by the Office of Faculty Affairs, which is found on the , each non-tenure track faculty under review will complete and submit a reappointment dossier, per the College of Arts and Sciences Non-Tenure Track Reappointment Checklist, which is due to the Dean’s Office by November 1st of the final year of appointment. 
    • The unit will submit one complete electronic dossier (PDF) for each non-tenure track faculty member under review. 
    • Each e-dossier should clearly indicate the faculty member’s name and unit. 
    • Units are encouraged to keep a duplicate soft copy. 
    • Please submit all Instructor (Teaching Faculty) Reappointment dossiers via EMAIL to CAS-Faculty@colorado.edu. 
  • Upon receipt of the reappointment e-dossier, the CAS Faculty Development Coordinator will review the materials for inclusion of all required documentation. 
  • The CAS Faculty Development Coordinator will submit the reappointment e-dossier to the Associate or Divisional Dean for review and recommendation. 
    • If the unit recommendation is negative, the reappointment e-dossier will be reviewed by a 2-person subcommittee of the College Personnel Committee, who will provide a written recommendation to the supervising administrator (Associate Dean or Dean of Division) and the Dean of the College. 
    • The above will be provided to the Associate or Divisional Dean, who will also write a recommendation. 
    • If the supervising administrator’s decision is a non-reappointment, the faculty member will have 30 days to appeal to the Dean of the College ("DoC"), who will seek a review from the A&S Personnel Committee, less any PC members who served on the 2-person subcommittee noted above in the case of a negative unit recommendation. The PC written recommendation will be provided to the DoC and the DoC will consult with the other Deans of Division on the case.  A final decision will be issued by the DoC.
  • The Associate or Divisional Dean will provide recommendation of reappointments to the CAS' Faculty Development Coordinator. 
  • CAS Faculty Development Coordinator hands off approved reappointments to CAS Faculty Affairs Coordinators. 
  • The CAS Faculty Affairs Coordinator will notify the unit, via email, when the reappointment has been processed. The Faculty Affairs Coordinator  will submit a reappointment worksheet to the unit. The unit will populate the sheet and return it to the CAS Faculty Affairs Coordinator.
  • CAS Faculty Affairs Coordinator will use the reappointment spreadsheet to mail merge the draft offer letter.  
  • The CAS' Faculty Affairs Coordinator will submit the draft offer letter for final review and approval. 
  • Upon receipt of approval, CAS Faculty Affairs Coordinator will route the reappointment packet for signatures.  
    • CC  
      • A&S Budget Office 
      • HR Service Center 
      • Unit 
  • If any changes to the offer letter are needed after approval, fill out an addendum form. 

For appointments with greater than or equal to 0.5 FTE teaching: 

  • The CAS Faculty Affairs Coordinator will submit the draft offer letter to the Office of Faculty Affairs for review and approval. 
  • Once approved by the Office of Faculty Affairs, the CAS Faculty Affairs Coordinator routes offer letter for all signatures with cc: to the following: 
    • Unit Program Coordinator; 
    • Human Resources Service Center (HRSC@colorado.edu); 
    • College of Arts and Sciences' Budget Office  
  • Appointment entered in HCM (Human Resources software) by Human Resources Service Center 

For appointments with less than 0.5 FTE teaching: 

  • The College of Arts and Sciences' Faculty Affairs Coordinator routes offer letter for all signatures with cc: to the following: 
    • Unit Program Coordinator; 
    • Human Resources Service Center (HRSC@colorado.edu); 
    • College of Arts and Sciences' Budget Office 
  • Appointment entered in HCM by Human Resources Service Center 

 

Reviewed 30 August 2024