The Environmental Studies department permits faculty, staff, researchers, and some graduate students who are active employees of the UniversityÌýto become procurement cardholders (Pcard). Cardholders are able to apply for and use a University VISA procurement cardÌýforÌýsmall-dollar purchases, as appropriate for University business.ÌýThe use of a Pcard requires that the cardholderÌýknow and follow University, Sponsor, State, & Federal fiscal regulations and provide all of the necessary documentation required in Concur including receipts.
The role of a Cardholder is to make purchases in accordance with the regulations established by the University, as well as all federal and state rules to ensure accountability to the public and fairness to vendors. Cardholders are responsible for:
Cardholders should also refer to the Ìýfor additional information on card use, procedures, and violations.
Important items to remember for PCard purchases:
It is the responsibility of the cardholder toÌýpromptly submit theirÌýPCard receipts and submit their expense report whenÌýnotified that it's ready.Ìý
Need to reconcile your pcard?
The department uses the college's Financial Services Center (FSC) staff who act as delegates to build and create Concur Reports on behalf of ENVS cardholders. The ENVS dedicated FSC Account Technician is Kylie Cook (kylie.cook@colorado.edu).
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To reconcile procurement expenses, complete the onlineÌýFSC Procurement Card Receipt formÌýincluding itemized receipts.
- Please do not upload your receipts into the available receipts sections in Concur. The FSC requires you to upload these via theÌýFSC Procurement Card Receipt form.
- The ENVS dedicated FSC Account Technician, Kylie Cook, will create your report and review it at the college level.
- Once the report is reviewed internally andÌýready to submit, Kylie will sendÌýan email request to you telling you to submit your report.
- Please do notÌýsubmit your report until you've received an email from Kylie. If you see "Wait" in the title of a report, it is not ready to submit!
Questions? ContactÌýENVS finance administrator, Lisa Forman (lisa.forman@colorado.edu).Ìý